SaaS: What Is It and How To Pick The Best Option For Your Business

To keep up with the competition in the digital age, businesses need to provide efficient and easy-to-use software to their employees. With a large chunk of corporate entities moving to the cloud, you must be wondering whether it’s time to leave the days of long installation times behind.

That’s where SaaS comes in. Here’s everything you need to know about it:

What Is SaaS?

SaaS stands for software-as-a-service. It allows you to access the software through the cloud, no matter where you are. This enables companies to focus on their work instead of spending hours figuring out how to make certain software work on their devices.

Global spending on SaaS reached over $170 billion in 2019, and it’s expected to grow further as the pandemic has pushed people to start working from home.

Here’s how you can pick the best SaaS option for your business:

1.      Which Software Are Your Employees Well-Versed In?

Multiple types of SaaS platforms are available in the market, including options from top companies such as Microsoft and Google. However, you need to find out which software your employees know how to use best in order for them to transition to the new software efficiently.

Have a survey asking your employees which type of software they need and which one they’re more comfortable using. This can help you make the best choice for everyone.

2.      Will You Be Working Online Or Offline?

While SaaS is popular due to its easy online use, not everyone always has internet access, nor does everyone like working via browsers.

If you have employees who travel often, then Microsoft’s Office 365 suite will be best suited to them, as it allows users to download offline versions of the software.

Google’s G-Suite doesn’t function offline, but it has its own advantages. For example, it tracks all changes made to a document, so no data is ever lost while working.

So if an employee needs to use a multifunction copier to print something without having access to the internet, they will be better served by the Microsoft option.

3.      What Is The Pricing?

It’s important to get the right pricing to ensure that you aren’t going over budget. When you opt for SaaS, you’re going with small, monthly fees instead of high one-time fees, but it’s still necessary to ensure that those small fees don’t rack up too much over time.

Talk to an IT consultant about this predicament. Someone who has assisted other organizations with choosing their SaaS platform can more accurately guide you about the best platform for your needs.

4.      What Kind Of Service Will You Get?

With SaaS, you no longer need to keep physical servers in your office, as your service provider will handle them. You can also rely on them for security, maintenance, and several other services.

Even a single minute of downtime can cost your company thousands of dollars, so you need to ensure that you have a service provider that moves swiftly and resolves your issue as soon as possible.

A man working from home

Get SaaS For Your Business Today

If you’ve decided to go for a SaaS implementation at your office, but can’t determine the best option, get in touch with us at Axis Business Technologies.

We’ll assess your business needs and help you pick between the two top SaaS platforms, Microsoft’s Office 365 or Google’s G-Suite.

We can also provide you with printing office supplies such as digital copy machines, business laser printers, and all in one copy machines.

Request a quote from us through our website today.

5 Ways Businesses Can Reduce Paper Consumption

Crumpled paper

Protecting the environment is all the rage these days. In fact, it has been reported that many customers prefer to give their business to companies that dedicate themselves to reducing as much waste as possible.

The average US office worker is said to use as much as 10,000 sheets of paper annually. So how can you reduce the use of paper in your offices while also attracting environmentally conscious customers? Read on to find out:

1.      Go Digital

The digital revolution has already been advanced by years due to the pandemic, and it is time to take advantage of that in improving the environment. There are several things you can do to ensure less paper usage, including:

  • Encouraging employees to use as little paper as possible and substituting it with email and digital notes.
  • Provide mobile devices such as tablets to those departments that use office printers more often.
  • Keep digital records of files that have been printed and stored in cabinets and limit physical storage to the most important documents only. This will also save physical space.
  • Experiment with technology such as dual monitors to prevent employees from printing documents.

2.      Use More Modern Printers and Copiers

There are multiple benefits of switching to newer technology. Older devices may be faulty and could be wasting paper. They could also be using too much toner or consuming too much electricity.

By purchasing newer multifunction copier machines that have been built with more modern practices, you’ll not only be saving paper but also printing and repair costs.

3.      Print On Both Sides

People often print on one side of a paper using a business laser printer and then throw it away when the work is done. We’ve all seen thousand-page reports that only print on one side of the page, leaving the other side empty.

Encourage your employees to print on both sides whenever possible, as it could, in theory, cut your paper usage in half.

4.      Recycle Used Paper

Paper that has been used once shouldn’t be sent to a recycling company immediately. You can re-use it in several ways. Give your employees incentives to come up with great recycling ideas.

For example, a paper envelope can store other documents once its original contents have been used. You can use older shredded paper for party decorations around the office.

5.      Limited Access

If you’ve noticed your employees abusing the freely available printer, then use special software to reduce access. Software like PaperCut can enable you to allow only certain employees to use the printer using a card swipe.

You can also use the software to authorize an employee to print a limited number of copies, with further access not being allowed. Using print management software, you can control the way printers are utilized and ensure maximum efficiency.

A person writing on paper

Get A Full Suite of Print Management Software Solutions Today

If you’re looking to get access to great copier hardware and software, call us at Axis Business Technologies today. We work with top companies such as HP, Panasonic, PaperCut, MyQ, and DocRecord to provide you with an all-encompassing range of hardware and software that can help you reduce your paper usage footprint.

Get a quote from our website today.

6 Steps Every Business Should Take To Protect Itself From Ransomware

A person looking at a hacked computer

Ransomware attacks have gotten increasingly common over the past several years, with an attack happening every 11 seconds. However, even if a company can bear the monetary loss, the damage to its reputation is enough to cripple it for good.

In this increasingly volatile situation, how can companies protect themselves from such threats? Well, here are some of the steps every business should be taking:

1.      Don’t Pay

While it might be tempting to pay the ransom and be done with it, you shouldn’t trust the words of criminals. Who’s to say that you’ll even get your data back or that your systems won’t be breached by the same people again.

The US Treasury Department has stated that anyone who pays ransom can end up facing hefty fines. So not only will your business be out of money, but it’ll also fall out of the good graces of the US government.

2.      Back-Up Your Data

You have to work with an IT services provider to get high-quality storage solutions for your data. If you back up your data every day, you can restore the data as soon as the attack has happened, thus ensuring that the workflow doesn’t stop.

Additionally, you should back up your critical data offline so that the hackers cannot reach it. Even if the rest of your data gets stolen, at least the most sensitive files will be protected.

3.      Don’t Open Every Email

Emails are amongst the most common methods used by hackers. Phishing practices have gotten so sophisticated that even your most tech-savvy employee may get tricked by an email.

There are a few things you can do in these situations:

  • Install software to scan every email you receive to learn whether it’s malicious
  • Train your employees on ways to detect malicious emails
  • Call the company that sent the mail and confirm that they’ve emailed you (using the number you got off their website)

4.      Install A Firewall

A firewall is the first line of defense for your network, as it can hold the ransomware attack while your team plans to respond. Work with an IT consultant to decide the best firewall software for your system that falls within your budget, and get it installed on all of your devices.

5.      Train Your Staff

Your staff processes all the data and is responsible for the day-to-day office activities. If your security has been breached, it’s probably due to something they unknowingly did.

Taking your employees through the dangers of data breaches and ransomware is essential because their actions play a big part in your data’s security.

6.      Have A Recovery Plan

Operate with the assumption that you will have to face security threats someday and that you’ll have to move quickly and efficiently in order to come out with as little damage as possible.

An agitated man

If you’re looking for a partner to help you figure all this out, get in touch with us at Axis Business Technologies. We’re an IT services company, and we work with organizations, such as Datto, to provide you with the hardware and software you need to weather a ransomware attack.

Some of our other services include providing office supplies and equipment such as multifunction copiers, business laser printers, VoIP services, and digital signage devices.

Request a quote for our services today.

How to Choose the Best Printer for Designers and Photographers

Color printer printing photograph

Artists such as designers and photographers can greatly benefit from printing their fine work and seeing it come to life on physical paper. They can display their work on a larger footprint and allow the audiences to admire their work. However, with so many printers on the market, it may be difficult for you to pick the right one. The blog will explain the features you should look for when choosing the right printer.

Type of Printer

There are two main types of printers: laser printer and inkjet printer. Laser printers are commonly used in office settings for text document printing as they work best for monochromatic prints, while color laser printers produce multi-color prints. However, inkjet printers are considered ideal for photo and graphic printing. The ColorMax 8 digital color printer combines the latest features in inkjet technology to deliver digital specialty color printing for artists.

Printer Size

The printer size will depend on the size of prints you want to produce. If you’re printing your work for publishing, a small size printer would be enough. Large wall poster prints will require larger printers, and they tend to cost more in terms of the printer itself and ink cartridge costs. The average cost of ink is $50 per ounce or $6,400 per gallon and therefore, you have to assess your budget before making the decision. An 8×10 print is enough for most use cases.

Resolution

PPI and DPI are the two resolution values that you should know to produce high-quality prints. PPI stands for pixels per inch is the number of pixels in a digital image. DPI stands for dots per inch where tiny ink nozzles in a printer spit out tiny dots of ink onto the paper. The DPI of a printer can significantly affect the image quality of your digital print. 1200 DPI is excellent for most photographers.

Color Output

The main colors of a printer are black, cyan, magenta, and yellow. Some commercial printers and print management software solutions can allow you to add more ink cartridges. The higher the number of ink cartridges in the printer, the more accurate and richer your print colors will be.

Axis Business Technologies is one of the leading providers of hardware and software solutions for businesses. Our core team has been in the industry for over 40 years and can assist you with the right printing solution according to your needs. Contact us now and our team will be of assistance.

5 Office Equipment Your Business Needs in 2021

Staff using computers in an office

There’s no denying that the advances in technology can simplify business operations, allowing companies to scale further. It provides a myriad of advantages, such as worldwide access to information and remote collaboration. Here are five pieces of office equipment your business should have to maximize efficiency.

Industry-Standard Computers and Network Solutions

Efficient computers are essential for businesses to operate smoothly as most tasks like communications and development are carried out on digital platforms. Network solutions enable businesses to communicate within the company, allowing you to keep your internal information secure. We offer up-to-date computers and network solutions for your business.

Commercial Printer and Print Management Software Solutions

In a survey, over 50% of participants reported that their office printers were outdated, and they quickly run out of paper supplies, which affects their productivity. Quality commercial printers and print management software solutions can help your business increase operational efficiency while reducing paper waste.

Data Backup and Data Recovery

With so many digital documents and files containing valuable information on employees, suppliers, and customers, it’s critical for businesses to back up their data on a secure server. It’s reported that 75% of small businesses don’t have a data recovery plan in place, potentially leading to permanent closure. Our data recovery systems ensure that your business can recover its data in the event of data loss to allow your business to continue operations.

Digital Signage

Digital signage is seeing a rise in recent years as businesses are using the technology for information delivery to internal and external stakeholders. With cloud-based connectivity, businesses can display presentations and reports to investors as well as adverts and announcements to target audiences. We’ve partnered up with Samsung to deliver world-class digital signage solutions for your business.

Unified Communications

Communication is the backbone of conducting business operations smoothly without any misinterpretations and interruptions. A VoIP solution works by connecting calls from a toll-free number, local number and international number through the internet. Unified communications allow employees and customers to content with the organization without costing a fortune in landline phone bills.

Axis Business Technologies is a reputable business technology provider based in Colorado Springs. We’ve been in business for over 40 years and are committed to improving the workplace experience with hardware and software solutions to maximize your business efficiency. Contact us now for any inquiries you may have!

What Is VoIP And How Can It Benefit Your Business

A old-school telephone

The pandemic has forced several businesses to have their employees working from home, thus begging the question: how to get the most productivity out of everyone when they aren’t in the office.

One of the most basic functions in any office is picking up the phone when a client calls and guiding them towards the right decisions. But how can a client reach your employees when they’re working from home? VoIP is the answer:

What is VoIP?

VoIP is short for voice over internet protocol. It’s a way for your client to be able to call on your office landline number, even when no one is actually in the office. VoIP uses the internet to reroute the call to wherever your employees happen to be.

Here’s how VoIP can benefit your business:

1.      Fewer Costs

While the number of people using traditional phones has reduced, customers and clients still commonly use your office’s landline number to get in touch. The more phone lines you have in the office, the more it costs, especially if you’re making long-distance calls.

However, with VoIP, those costs can be controlled because it works on the basis of your internet connection, and you’re not charged for every single call, just the monthly VoIP package you’ve signed up for.

2.      Can Be Used From Anywhere

Today, a lot of organizations are offering their employees the option to work from home permanently. This means that the entire workforce could be in different locations, potentially complicating the ways clients can reach them.

But VoIP allows people to have access to a phone number from anywhere. That means that regardless of where the employee is physically located, they can receive calls from customers.

This also means that companies don’t have to hire people from nearby locations anymore, nor do they have to ask employees to move; they can hire people worldwide.

3.      Convenient and Reliable

VoIP allows calls to be forwarded to your employee’s phone or other internet-enabled devices. So your employee can roam around their house or be out on a field visit and still be able to answer when a client calls on the office number.

This also means that if their office phones stop working, they can continue to be in touch via their smartphones. Also, anyone can be added to the network with ease, eliminating the need to send over technicians to install phone wires around their house.

4.      Added Features

Employees no longer have to fiddle around with outdated phone systems to do basic functions. VoIP devices and networks come with features that allow them to use the internet and modern technology for their work. Here’s how:

  • Employees can use caller ID to detect who’s calling and prepare accordingly
  • Employees can send out messages and voicemails as needed
  • The VoIP system can transcribe their calls into documents if needed.
A WFH set-up

If you want to make the work-from-home lives of your employees easier, get in touch with Axis Business Technologies.

We work with providers such as Crexendo and GoldFax to bring our customers the best-suited office communication solutions for them.

We also provide office equipment and solutions such as multifunction copiers, color copy machines, digital copy machines, and print management software to our clients.

Request a quote for our services today.

4 Ways You Can Pandemic Proof Your Business Operations Now

Man working from home

The COVID-19 pandemic has disrupted the global economy and plunged many businesses into bankruptcy. Nearly 100,000 businesses have shut down permanently as they were unable to survive the crisis. On the bright side, technology is enabling many businesses to continue operating amid the ongoing pandemic while keeping employees and customers safe. These four IT solutions can pandemic-proof your business.

Cloud Document Management Software

The workplace culture has changed as we know it as businesses are adapting to the remote workplace via virtual platforms. Nearly 70% of full-time employees are working from home during the pandemic and thus, the need for reliable cloud-based document management software arises. Our document management software will allow your staff to access and collaborate on projects remotely. We also work with reputable SaaS providers like Microsoft and Google to deliver seamless integration between cloud-computing and remote business operations.

Data Backup Systems

Many businesses are digitizing their paper documents and storing them on physical and virtual servers for space and cost-saving benefits and allow stakeholders to access them remotely. However, 60% of data backups are incomplete, which increases the chances of data loss and bankruptcy. A secure data backup and reliable data recovery system is essential to prevent any unfortunate events of data loss or theft for remote teams as it can halt business operations.

Woman using unified communication

Unified Communications

The pandemic has not only affected physical interaction between employees but also between businesses and customers. As businesses are transitioning to e-commerce, companies need to answer any customer queries via a reliable communication line. A VoIP solution enables you to route international calls through the internet and is drastically cost-effective compared to landline phones. Our unified communications are helping employees and customers embrace the new normal in communication and empowering customer service departments to thrive.

Digital Signage

Audio-visual technology is a powerful tool for businesses to deliver time-sensitive information such as COVID-19 policies and company announcements. The vivid screens can display new menus and presentations for the intended audience to gather and relay information. Customers can enter their feedback after service and managers can keep tabs on employee scheduling while staying safe. Digital signage will be a great addition to interactive communication solutions with company stakeholders.

Axis Business Technologies is a reputable technology provider in Colorado Springs with over 40 years of experience in the industry. We’ve served thousands of organizations with the right hardware and software solutions according to their needs. Drop us a message, and our team will gladly be of assistance.