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How to Choose the Right Scanner for Your Business


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When it comes to daily business operations, scanning and printing documents is a crucial task. So, if you are planning to buy a scanner for your business but don’t know what to look for, you have come to the right place.

From helping companies store important documents and create a backup to promote a paperless culture, scanners have become an integral part of the professional world. Having an in-house scanner helps save a lot of time and money in the long run. In this article, we will be discussing the four factors that you need to consider in order to choose the right scanner for your business.

1. Dots Per Inch (DPI) – Do You Want a Scanner with High Resolution or Not?

In scanner terminology, dots per inch (DPI) refers to the image density of a scanned document. The higher the resolution, the clearer the scan. Typically, the DPI for a scanner ranges from 1500 to 300. If you aren’t a graphic designer, we recommend a scanner with a higher dpi (600 – 1200), as it makes the job easier. However, ultimately your dpi requirements for the scanner for your business depend on the nature of your company and the workload.

2. Pages Per Minute (PPM) – How Many Pages of Documents Do You Want Your Scanner to Print?

Otherwise known as PPM, pager per minute is basically the speed of a scanner to scan documents per minute (within 60 seconds). Although the typical range of PPM varies between 50 and 200, some scanners are more efficient than this. Thus, when looking for a scanner for your business, opt for the one that’s PPM specifications fit your business needs the best.



3. Bit Depth – Black-and-White or Colored?

Similar to dpi, bit depth is the capability of a scanner to store colored information. The higher the bit depth, the more colors a scanner for your business can store. While a one-bit depth scanner can scan documents in black and white, an eight-bit depth scanner can store approximately 16,000,000 colors. If your business doesn’t involve photography, art, real estate, or graphic designing, a 24-to-36-bit range scanner will be perfect for your company.

4. Sheet-Fed Scanner or Flatbed Scanner – What Do You Prefer?

There are merely two types of scanners:

  • Sheet-Fed Scanner:This is less expensive, compact, and doesn’t require much space. A sheet-fed scanner can scan documents in bulk efficiently. However, it produces low-quality images.
  • Flatbed Scanner: Although a bit costly, a flatbed scanner is more flexible and generates higher-quality images. You can easily scan images from magazines and books.

Let Axis Business Technologies Help You Out!

Do you want to go paperless but don’t know where to begin? Axis Business Technologies has partnered with some of the biggest scanning companies in the world. Whether you own a large multinational company or have just launched your startup, Axis Business Technologies can help you find the right all-in-one copier machine and scanner for your business. Reach out to us to learn about our print management software solutions, products, and services in detail.

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