Does your office printing area look like a mess? Are their piles of unclaimed documents lying around every time you go there?
If the answer to any of these questions is ‘yes’, know that your print resources are being wasted and your company’s money is being drained unnecessarily. And what’s even worse—the loose papers lying around your printers may be putting your confidential business information at risk of being leaked or exposed.
Well, the good news is that there’s a simple solution that addresses all these issues—print management software. The following are a few signs that indicate your company is in dire need of print management software.
Your Printing Supply Bills Are Ramping Up
The very first challenge you have to overcome is gaining control of your print costs. If you’re running a large, distributed organization, with employees printing on devices in different parts of the office, it’s critical to get a reporting and analytical software.
This is exactly what print management software offers. Its real-time monitoring and reports function addresses all areas of fax/copy/print management. This ranges from summaries by user/department to detailed page logs. The software will provide you detailed reports on how your machines are being used, making it easier to identify and address areas of wastage.
Your Printers Have Become a Security Risk
Print management software ensures print jobs are released by users at the point of printing. This significantly reduces the unclaimed printouts volume. The software has a “Follow-me” printing function that allow users to send print jobs to a virtual queue from where they can be released for printing on specific devices.
Since secure print release needs users to authenticate jobs before printing, only authorized personnel can print and collect documents.
Your Printers Have Become a Key Component of Your Digital Workflows
Print management software allows you scan documents directly from devices and integrate them directly into your enterprise workflows. After authentication, users can scan documents and insert them into projects, regardless of where they are on the organization network. Documents, after being recorded and processed, can also be automatically exported to a range of destinations.
Looking for high-quality software solutions for print management? Here at Axis Business Technologies, we offer print management software such as MyQ, Papercut, Net Manager, and PRISM to Colorado Springs businesses. Get in touch with us to learn more.
