Gather The facts...
We know you are not in the market for a dump truck or a pickup truck today! But the premise is the same- match the equipment specifications and capabilities to the task. The best indicator of the type of multi-functional copier or printer your organization needs is your monthly volume. How many printed pages does your team produce in a month? If you are not sure, verify how many boxes of copy paper you have purchased in the last 6 or 12 months. A standard box of letter size paper is 10 reams of paper (500 sheets in each ream) or 5,000 sheets per box. Volume is by far the most important factor in determining the type of machine you should be looking to purchase or lease.
Many organizations end up leasing or purchasing multi-functional color copiers that exceed their usage and needs because a salesperson recommended a bigger machine and a bigger commission. Don’t over purchase the equipment- it is a waste of money! Right-size the equipment to meet your organization’s needs today and in the future.
Does your team do a lot of scanning (scan to email, scan to desktop)? If they scan a stack of paper, what is the largest stack of paper in terms of pages they scan? How about paper sizes? Does your team print mostly on 8 1/2″ x 11″ (letter size)? Does your staff ever print on 11″ x 17″ (ledger size)? Do you have any special forms or paper types that your staff needs to print on?
Does your organization still use fax? What about wireless printing? Do you have team members that would like to print from a laptop or their mobile device? Do you need the equipment to staple sorted packets? Make booklets? Fold? 2/3 hole punch? These are all important factors to consider.
What Do You Need?
A Dump Truck
or Pickup Truck?
"If you are planting a small flower garden in your yard, do you need a pickup load of mulch, or a dump truck load?"