The synergistic collaboration of cloud computing, the Internet of Things (IoT), and reliable commercial printers has paved the way for innovative print management software solutions. A print management software solution offers an intelligent approach to streamline the printing needs of an organization and customize them to cater to specific requirements. Here’s how adopting an effective print management software solution can benefit your organization.
Cut Down On Printing Costs
Printing is a crucial task to carry out core operations like filing paperwork and creating marketing materials. However, statistics show that an employee wastes 17% of printing efforts on average, leading to high printing overheads. Unfortunately, 90% of businesses don’t track their printing costs. Print management systems show monthly cost reports that can help you evaluate printing costs. With print management, you can limit the amount of monthly print volume, reducing unnecessary use of papers, commercial printers and ink/toners. An MPS provider like us can help you decide on a cost-effective print management software solution.
Advanced Document And Device Security
Printers that feature Internet of Things (IoT) connectivity with poor encryption are at a cybersecurity risk. A survey involving 2000 participants revealed that 60% of participants think that network-connect printers can pose a threat to data breaches and understandably so. In 2017, a hacker hijacked over 150,000 printers compromising sensitive data worth millions. A print management software solution offers encrypted and access-only printing to protect your printer and important documents from falling into the wrong hands.
Increased Productivity
A study by Gartner revealed that nearly half of help desk calls are related to printing tasks. Traditional printing is wasting valuable time of your staff, thus lowering the productivity of your firm. Furthermore, long printing queues and printer failures cause printing downtime, leading to wasted labor hours. Print management software solutions and modern commercial printers feature wireless connectivity where one can connect their mobile and computer devices for instant printing. This allows staff to print their documents remotely from their devices to an available printer within seconds which in turn leads to increased productivity.
Lower Carbon Footprint
The paper production industry heavily relies on deforestation which has a detrimental impact on the planet. Document management and print management software solutions encourage sustainability by limiting organization staff to only print the necessary files. At the same time, you can save energy consumption and ink/toners by reducing printer usage from time to time. At Axis Business Technologies, we aim to lower carbon footprint by adopting modern technology solutions.
We offer our services in retail, media, educations, financial services, healthcare and other industries in Colorado Springs. We follow a comprehensive guideline to deliver MPS in three organized stages; design, transition and manage. You can choose your level of outsourcing and collaboration of your printing solutions for your business based on your budget and resources. Check out our Managed Print Services for more information.
