Managed print services can be defined as programs offered by companies to help in the management of your print devices, including fax machines, scanners, and multifunction copiers. Managed print services ensure regular maintenance and smooth functionality of the copier and allow you to keep tabs on everything printer-related, such as page counts, paper usage, toner levels, and error reports. According to a case study, managed print services can reduce about 40% of the company’s printing costs while significantly optimizing production. Surprising, right? Here are three ways managed print services can help your business save money in the long run.
1. Help Keep Track of Printed Pages
One of the biggest problems that a company faces is keeping a track of how much paper is used by one employee. While this might seem like a small, negligible cost to some people, the cost of printing can quickly add up to a significant amount. In fact, you will be amazed to know that 3% of an organization’s revenue is spent on filing, printing, and the cost of maintaining files.
According to the same research, a white-collar employee prints up to 10,000 pages every year, out of which a great portion isn’t even work-related. Furthermore, 20% of the printed pages aren’t picked from the tray, and 50% are thrown out at the end of the day. With managed print services, you will be able to know how many copies have been printed by each employee. This will help you in optimizing the workflow and ensure that the employees don’t waste any paper.
2. Ensures That Your Equipment Is Up-to-Date
Printers and copiers aren’t a top priority for businesses when it comes to upgrading. Many companies prefer using old and outdated printers for several years as long as they work. Although the printer you have might be the most in-demand piece of equipment back in the day, it is prone to damage, and ironically the repair can cost you a fortune. Managed print services ensure that your company has the latest printing and scanning equipment, which saves a lot of time and money and streamlines the workflow.
3. Considerable Savings on Supply
Even though printers and multifunction copiers are expensive to purchase, they can sometimes be even more costly to operate and maintain. Considering the $12000 average cost of printer ink, having managed print services can help you in cutting the cost of supplies significantly. Managed print services can help ensure that you always have toner, paper, and ink whenever required. This will give you peace of mind and save you from overspending on supplies.
Axis Business Technologies Provides the Best Print Management Software Solutions in South Colorado
Do you want to stay ahead of your competition? Axis Business Technologies provides print management software solutions tailored to your needs. We can help you monitor printer usage per employee and ensure efficient printing and scanning. Managed print services will not only play an integral role in cost reduction but will also improve the reliability, productivity, and security of your business. Click here to request a free demo, or call us today!
