G Suite Vs. Office 365: Which One Is Better For Your Business?

A tablet showing the search page on Google Chrome.

Selecting an office suite is essential for your organization, especially with Google’s G Suite giving a tough competition to Office 365. It’s another feature-filled option after MS Office Suite that can give your company a powerful upgrade. Even though Microsoft Office was the reigning king in the business world for eons, the throne is now shared with Google.

Although other contestants came along the way—WordPerfect Office and Lotus SmartSuite—none could stand a chance. It has come down to these two—G Suite and Office 365.

The release date doesn’t guarantee that G Suite will unconditionally be a better choice for every business. It may be newer, but it may or may not suit every business model. As such, to make an informed decision, you need to evaluate each suite’s pros and cons.

Let’s dive right in.

Which is the Better Productivity Suite

Both suites have a lot in common on paper: both require a membership subscription and charge their fee every month. Office 365 charges $5 per month for every user, whereas Google Suite charges $6. This eradicates the first factor that comes to mind while choosing between both, i.e., cost.

Moving on to offline and online use, G Suite offers both, which is a major plus. It expands productivity hours even during low or no connectivity. That increases the portability of the system and makes it accessible from remote locations in real-time.

In contrast, Office 365 restricts use to desktops. This mandates that you have power, hardware, and an internet connection. Even though this software is installed in systems, it offers some web-based applications.

A Microsoft tablet.

Compatibility with Hardware and Software

This pro goes under both options because G Suite and Office 365 are compatible with many devices. Whether it be Windows, macOS, iOS, or Android, both suites work well with all. The web-based applications work across any browser of your choice and on any operating system. This is a major convenience for businesses who have grown used to their operational structure and don’t need unnecessary disruptions.

Core Applications

A few fundamental business requirements that are the same across the board include email, calendar, spreadsheets, word processing, presentation, and contacts. Both G Suite and Office 365 offer these core applications and more, including cloud computing.

However, the presentation of each application is unique in each suite. The management tools and applications run differently in each suite, which can drastically alter the user experience. For instance, if you prefer Google Docs over Word for better collaboration, you’d want to go with G Suite. However, if you’re more concerned with a broader range of word features and formatting options, you need Office 365. It boils down to company-wide preferences and applications that you’re comfortable using.

Are you looking for a new office suite for your business?

Axis Business Technologies is a locally-owned company in Southern Colorado that understands your business’ technological needs.

The right technology can help your business grow, and that’s why we offer software solutions such as SaaS and a range of office equipment for Colorado Springs businesses.

Reach out to us for more information on technology.

How to Prepare Your Company for a Digital Transformation

A tablet with an employee working on it.

Digital transformation is not just about increasing capital investment and buying business hardware for your office. It’s a systemic shift in the organization that requires a major operational makeover and new technological breakthrough. It completely alters the ecosystem of your business and changes the work culture for the better.

Even though digital transformation is a welcome change, the change itself can be disturbing for a company that relies on traditional ideas and a conservative business model. It requires an upheaval of your core competencies and integrating software with the workforce available to you.

It’s natural to be nervous about the impending transformation; here’s how you can prepare your company for it.

Upgrade Your Business Model

The coronavirus pandemic and the ensuing economic crisis was disastrous, but it reflected some business models’ agility to embrace the new way of operations and absorb the disturbances without causing much chaos.

On the other hand, it also showed older companies’ resistance to adopt digital practices and sustain themselves during the lockdown months. Regardless of how the worst few phases of the year went, businesses now understand the need to upgrade their system always and stay on track with technological progress in the industry.

The executives should be considering how to implement new tech applications and ways to upgrade their company’s core functions.

Educate and Train Your Train

The biggest hindrance that companies face in accepting change is resistance from the staff. The workforce comprises of individuals with a unique skill set that has its strengths and weaknesses. It’s unfair and impossible to expect them to acquire new skills overnight. To transition them into a new technological system, you need to train them consistently all year long.

Schedule workshops, training, and presentations for your workforce. Keep your doors and ears open for feedback, and implement that in your strategies. This is an investment in your human capital—without which no organization would be able to grow and move forward.

a male employee researching software options on a tablet.

Select Technological Changes Wisely

As much as change is important, it’s crucial to pick and choose changes that your organization needs. It’s not helpful to jump on the bandwagon of popular trends just for the sake of it and regret it later.

Diverting resources from one department to another is a time and money-consuming process and one that can’t be disturbed too often. If you plan on getting AI-reliant bots for your customer service or SaaS for cloud computing, do your research before investing in it.

Are you looking for software solutions such as SaaS for your business?

Axis Business Technologies is a locally-owned company in Southern Colorado that understands your business’ technological needs.

The right technology can help your business grow, and that’s why we offer software solutions such as SaaS that help modernize the business model for Colorado Springs businesses. Reach out to us for more information on technology.

The New Era of SaaS: What the Future Holds

Half-shut laptop in a dark room.

Whether you own a small business or head a large corporation, you need essential software to keep your enterprise fully functional. Software-as-a-Service fulfills your software requirements by allowing you to upgrade your system. You can access the full service and software integration applications, including cloud storage, documents, official email servers, collaboration tools, internal communication channels, and much more.

If you’re only just starting and think it’s too early to invest in a software upgrade with SaaS, you’re mistaken. The time could never be better to revamp your system and transition to a SaaS-assisted business model.

SaaS consumption will become more wide-spread soon, and it’s essential to be up to date about predictions for it. 

Shift to the Cloud

The migration to cloud computing is in the pipeline, and with every technological upgrade in the industry, this prospect becomes a certainty. The prediction is that about 80% of all businesses will rely on cloud resources for all critical applications such as storage, communication, and remote work. Businesses that have had to suffer huge losses due to server downtime will no longer have to worry about that. SaaS allows more flexible data transfers, reliability, and efficiency, with a massive memory for data storage. Along with that, there will be a rise in migration tools and supporting applications to make the move seamless.

A vector graphic showing cloud computing.

Artificial Intelligence for Productivity Boost

The incorporation of AI in business models will be the advent of many new practices. Skilled and qualified engineers will no longer be needed to operate desk phones when their skill-set can be put to greater use.

Every worker should have virtual assistants in the form of bots that can take calls or messages and improve communication. Oracle has reported that 89% of customer service tools are already AI-centric, and development in this sector will encourage greater reliance on this technology.

The workforce becomes a fair mix of humans and machines, helping the company optimize the powers of both. AI has been known to become adept at many human jobs, including medical diagnoses, which is

Software Developer Community to Expand 10x

It’s estimated that productivity levels will increase by 400%. Reaching that score is not possible without simultaneous growth in the number of software developers. From 2012 to 2018, the software development platform grew from 5 million to 31 million in only six years. This is one example of how SaaS impacts the business world by making technological environments conducive for positive change. 

Are you looking for software solutions such as SaaS for your business?

Axis Business Technologies is a locally-owned company in Southern Colorado that understands your business’ technological needs.

The right technology can help your business grow, and that’s why we offer software solutions such as SaaS that help optimize the true potential of Colorado Springs businesses. Reach out to us for more information on technology.