A company’s conference room is where the biggest decisions are taken about its work and future. It’s where a company’s various departments and teams come together to brainstorm and come up with ideas.
Your conference room needs to be a blend of functionality, technology, and style.
Fortunately, with the digital presentation solutions we’ve put together for you, that’s easy to do:
1. Projectors
When selecting a projector, you should start by ensuring that its brightness is suitable for your conference room.
For smaller businesses that have conference rooms with a capacity of around 10 people, a business projector with a brightness of 3000-3500 lumens strikes the right balance between cost savings and performance.
For larger conference rooms designed to seat 20-25 people, the brightness can be as high as 6000 to 6500 lumens. To narrow your options further, also look into projection technology, resolution, throw distance, audio, and connectivity.
Keep in mind though, that the effectiveness of a projector also depends on how well you can reduce ambient light from your conference room.
2. Screens
The era of old-school flip boards, whiteboards, and markers is long gone.
Bring your conference room into 2021 with cutting-edge digital flipcharts and interactive displays that will take your meetings to the next level.
The latest digital flipcharts come in different sizes, with 4K video quality and a host of features designed to make meetings more successful.
They allow participants to sync their devices, share content directly and connect their computers remotely. Thanks to instant note distribution features, you no longer need to choose one person as the designated note-taker.
Lastly, compared to projectors, these digital screens work well and maintain visibility regardless of ambient light.
3. AV Tech
Relying solely on basic speakers and the mic you use for day-to-day activities all but guarantees an unsuccessful meeting. Your conference room needs to have a reliable audio set-up to make sure that people can speak and be heard clearly during video conferencing or remote meetings.
Choose a high-quality mic that is specifically designed for video conferencing. When placed in a central location in the room, typically in the middle of the conference table, the high sensitivity of these mics ensures clear communication.
Your speakers should be installed, keeping the size and shape of the conference room in mind. Larger rooms may require as many as 4 speakers. Whereas in smaller rooms, even 2 speakers might suffice.
To elevate your presentations, you can consider alternate display configurations.
Several displays placed side by side, for example, effortlessly command attention. On the other hand, displays placed around the room enable an audience to easily focus on the content, no matter where they’re seated.
Our business technology expertise allows companies to transform their conference rooms for the better. We offer digital signage in Colorado Springs, along with print management software solutions & document management and equipment such as commercial color printers and all-in-one copiers.
For engaging conference room solutions in Colorado Springs, contact us today.
